2016 November Stewards Minutes
SEEKERS CHURCH
Stewards Minutes
November 6, 2016
5:00 p.m.
Present:
Marjory Bankson, Peter Bankson (notes), Kevin Barwick, Ken Burton, Joan Dodge (angel), Judy Lantz, David Lloyd, Sandra Miller (worship), Trish Nemore (angel), Brenda Seat, Keith Seat, Vincent Shepherd, Margreta Silverstone, Deborah Sokolove (Moderator) and Jacqie Wallen.
Glen Yakushiji, Bettina delSesto, Liz Gould-Leger
Stewards will next meet on Sunday, December 4, at 5:00 pm at the church
was offered by Sandra.
Dave Lloyd reported that he will be coordinating volunteers to decorate the building for Christmas. Those who want to help are invited to join Dave at about 9:00 AM on the Saturday after Thanksgiving, November 26th to string lights, decorate trees, set up the Advent tableau. Volunteers were asked to contact Dave to let him know they will be there to help.
- Peter distributed five slides from the “Shape of Seekers” briefing, summarizing activity in 2016 (attached).
- By the end of this year there will have been 711 events by 42 outside groups and several individuals.
- There are currently 16 other faith communities who use our space regularly.
- Building Repair:
- The building is aging. (Most of the initial renovation was completed in 2003.)
- This year we had two major challenges, the ice storm in February and the current failure of the heat exchanger in the HVAC system that serves the sanctuary. Repairing these will require spending from our capital reserve.
- Replacing the wood chip ground cover.
- Katie Fisher is compensated for one day per week to coordinate use of the building.
Stewards’ actions:
- Stewards affirmed with deep appreciation the outstanding support Katie Fisher provides, coordinating the use of our building.
: Marjory presented the draft budget for 2017, developed by the Financial Oversight Group. (attached). Major elements include:
- Overall level of budgeted income and spending remain at current levels ($288,000).
- Marjory clarified distribution of the 2015 year-end surplus:
- We had a surplus of $47,829. At the February meeting Stewards decided to allocate these funds as follows:
- add $5,000 to the Holy Spirit fund,
- Donate $10,000 to the Capital Area Food Bank (following our precedents),
- Donate a gift of $5,000 to Dayspring Church for a need it will identify,
- Add $7,500 each to our domestic and international giving.
- Marjory proposed that the remainder of the special fund supporting the Guatemala Pilgrimage $554 be sent to PAVA since there is no apparent energy in Seekers Church at this time to continue supporting the Guatemala Pilgrimage.
- We had a surplus of $47,829. At the February meeting Stewards decided to allocate these funds as follows:
Stewards’ Christmas Party Cynthia Dahlin has volunteered to coordinate this celebration. Stewards affirmed her commitment with acclamation.
Seekers Relationship to Church of the Saviour Keith facilitated a reflection on our current relationship as one faith community in the Church of the Saviour, and our ideas of what might be helpful to draw us together. This question will be on the agenda for an upcoming meeting of the Ecumenical Council, and our conversation will guide Keith as our representative.
Two Stewards to Share: Sandra and Vincent shared from their personal life journeys.
Soul Talk.
Submitted November 12, 2016
Peter Bankson
ATTACHMENT
- 2016 Building Use Summary
- Draft 32017 Budget
- Reflections on Relationship to The Church of the Saviour
Attachment 1
Attachment 2
2016 BUDGET+ 9 mos. Actual + DRAFT 2017 Budget
|
INCOME |
2015 FINAL |
2016 BUDGET |
9-months ACTUAL |
% of BUD |
2017 Budget |
% ‘17 BUD |
|
|
2015 year end distribution in 2016 |
21,500 |
0% |
|||||
|
Building Use |
32,451 |
32,704 |
30,000 |
29,415 |
98% |
35,000 |
12% |
|
Contributions |
244,161 |
266,357 |
255,000 |
155,322 |
61% |
250,000 |
87% |
|
Interest |
4,254 |
2,238 |
3,000 |
129 |
4% |
3,000 |
1% |
|
TOTAL Unrestricted INCOME |
280,866 |
301,299 |
288,000 |
206,366 |
72% |
288,000 |
100% |
|
EXPENSE |
|||||||
|
47,208 47,208 0 … |
52,381 52,381 0 |
57,200 51,200 6,000 |
55,555 49,555 6,000** |
97% |
62,000 56,000 6,000 |
21% |
|
|
Community Life
65,461 1,704 4,521 57,312 1,924 ….. |
51,275 1,132 5,680 43,219 1,244 |
77,950 4,000 7,200 64,000 2,000 750 |
51,292 2,708 2,003 43,713 2,645 225 |
66% 68% 28% 68% 132% 30% |
79,400 3,500 7,200 65,950 2,000 750 |
28% |
|
|
Outreach
…Seekers Ministries
|
169,308 58,300 50,000 7,000 5,000 4,000 650 1,000 441 41,417 1,500 |
149,814 60,000 50,000 7,000 5,000 4,000 0 200 800 440 19,974 2,400 |
152,100 60,000 50,000 7,000 (1k} 5,000 5,000 1,000 200 800 600 0/loan 20,000 2,500 |
153,631 70,500** 55,000** 7,000[1kl] 5,000 5,000 250
0 9,924 695 |
118% 110% 100% 100% 100% 25% 0 0 ?? 49% 28% |
146,600 60,000 50,000 7k [1k Call] 5,000 5,000 1,000 200 800 600 0/loan 14,500 2,500 |
51% |
|
TOTAL Expenses |
281,977 |
253,470 |
287,250 |
260,478 |
91% |
288,000 |
100% |
|
NET Result |
(1,111) |
47,829 |
750 |
(54,112) |
0 |
Designated Funds (1 Nov ’16)
Total: $7,200 ….…2,003 $7,200 TOTAL: 19,603
Capital Reserve Fund: $48, 471
Attachment 3
Seekers Relationship to Church of the Saviour
Notes from Seekers’ Stewards Meeting
Nov 6, 2016
During the November Stewards meting we reflected on this issue in small groups and then together. In preparation for those conversations, Seekers were invited to thoughtfully/prayerfully consider the following questions:
- What role can/should the Ecumenical Council and the CofS Office play in these issues?
- And finally, to the extent not captured in the previous questions, what does our CofS heritage mean for Seekers Church in 2016 and beyond?
After a time for small-group sharing, those present at the meeting identified these responses:
- What would help to unify us?
- Joint events (e.g. Parr lectures, sacred conversations on race and diversity, fundraisers)
- Day-long retreats for leadership teams from all 8 churches
- Other retreats with a particular focus (e.g. immigrant sponsorship, SCL, preparation for membership)